Data processing on this website
Who is responsible for data processing on this website?
Data processing on this website is carried out by the website operator. You can find his contact details in the imprint of this website.
How do we collect your data?
On the one hand, your data is collected by you providing it to us. This can be, for example, data that you enter in a contact form.
Other data is collected automatically by our systems when you visit the website. This is mainly technical data (e.g. Internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure error-free display of the website. Other data may be used to analyze user behavior.
What rights do you have regarding your data?
You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have a right to request the correction or deletion of this data. For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time at the address given in the imprint. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
External web hosting
This website is hosted by an external service provider (web host). Personal data collected on this website is stored on the web host’s servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.
The data is used for the purpose of fulfilling contracts with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient display of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR).
Our web host will only process your data to the extent necessary to fulfill its service obligations and follow our instructions regarding this data.
Data processing agreement
To ensure data protection-compliant processing, we have signed a data protection agreement with the web host.
SSL or TLS encryption
For security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address of this site changes from “http://” to “https://” and by the lock symbol in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
General notes and obligatory information
We would like to point out that data transmission on the internet (e.g. communicating via email) may not always be safe. Complete protection of data against access by third parties is not possible.
The responsible party (controller) for data processing on this website is:
in4MD Service GmbH
Phone: +49 391 6754 800
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses etc.).
Data protection officer required by law
We have appointed a data protection officer for our company:
Mr Matthias Kunert
cubeoffice GmbH & Co.KG
Phone: +49 391 61128-69
Right to revoke your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke an already given consent at any time. For this purpose, an informal request via email is sufficient. The legality of the data processing carried out before remains unaffected by the revocation.
Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)
If your personal data is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing (objection pursuant to Art. 21 (2) GDPR).
Right of appeal to the competent supervisory authority
In the event of violations of the GDPR, data subjects have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged violation. The right of appeal persists without prejudice to any other administrative or judicial remedy.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of your data to another controller, this will only be done insofar as it is technically feasible.
Right to information, deletion and correction
Within the framework of the applicable legal provisions, you have the right to freely request information concerning your personal data, its origin and recipient and the purpose of data processing and, if necessary, a right to correction or deletion of this data. For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:
– If you dispute the accuracy of your personal data processed by us, we usually need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
– If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
– If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of deletion.
– If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your and our interests must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State.
Objection to advertising emails
The use of contact data published within the framework of the imprint obligation for the transmission of advertising and information material not expressly requested is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam emails.
Data collection on this website
This website uses so-called „cookies“. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
Cookies that are required to carry out the electronic communication process or to provide certain functions that you have requested (e.g. shopping cart function) are stored on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in storing cookies for an error-free and optimized display of its services. If a corresponding consent has been requested (e.g. a consent to store cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time.
Server log files
The provider of this website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
– browser type and browser version
– operating system used
– referrer URL
– host name of the accessing computer
– time of the server request
– IP address
This data is not merged with other data sources.
The collection of this data is based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in an error-free presentation and optimization of its website – for this purpose, the server log files must be created.
Inquiry by email, phone or fax
If you contact us by email, phone or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and used by us for the purpose of processing your request. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b GDPR, if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 (1) (a) GDPR) and/or on Art. 6 (1) (f) GDPR, as we have a legitimate interest in the effective processing of requests addressed to us.
The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular legal retention periods – remain unaffected.
Processing of data (customer and contract data)
We collect, process and use personal data only to the extent that they are necessary for the establishment, content or amendment of the legal relationship. This is done on the basis of Art. 6 (1) lit. b GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. We collect, process and use personal data about the use of this website (usage data) only to the extent necessary to enable the user to use the service or to bill the user.
The collected customer data will be deleted after completion of the order or termination of the business relationship. Statutory retention periods remain unaffected.
We use customer relationship management and email marketing tools by HubSpot, Inc., 25 First Street, Cambridge, MA 02141 USA, to contact you and to determine which products and services are of interest to you. In the process, the following personal data that is necessary for us to collect: your email address, name, institution. For more information on the processing of your personal data by HubSpot, Inc. please refer to section 6.4 and https://legal.hubspot.com/de/privacy-policy.
We process your personal data, which may be both mandatory and voluntary, in order to contact you and send you interesting information about us on the basis of Art. 6 (1) sentence 1 lit. a) GDPR in conjunction with. Art. 7 GDPR.
The software provided by HubSpot, Inc. is cloud-based, i.e. your personal data is stored exclusively on servers of HubSpot, Inc. in Germany. Your personal data will not be passed on to other recipients and in particular third parties. Under no circumstances will we disclose your personal data to third parties for advertising or marketing purposes, unless you have expressly consented to this. We do not plan to transfer your personal data to another third country or to an international organization.
Your personal data will be stored until your consent is revoked and will be deleted immediately, unless further processing, in particular retention, is required by law, necessary for evidentiary reasons (e.g. to enforce claims or to defend against possible claims for damages), or express permission has been granted by you or in the form of a legal authorization.
You can object to this use of your data at any time, for example by sending an email to the address provided in the imprint.
Analysis tools and advertising
With your consent, we use the open source software Matomo to analyze and statistically evaluate the use of the website. Cookies are used for this purpose. The information about website usage obtained in this way is transmitted exclusively to our servers and summarized in pseudonymous usage profiles. We use the data to evaluate the use of the website. The data collected is not passed on to third parties.
The IP addresses are anonymized (IP masking), so that an assignment to individual users is not possible.
The processing of the data is based on Art. 6 para. 1 p. 1 lit. a GDPR.
We thereby pursue our legitimate interest in optimizing our website for external presentation.
You can revoke your consent at any time by deleting the cookies in your browser or changing your privacy settings.
Handling of applicant data
We offer you the opportunity to apply for a job with us (e.g. by email, by mail or via an online application form). In the following, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.
Scope and purpose of data collection
If you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and – if you have given your consent – Art. 6 para. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.
If the application is successful, the data you submitted will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1) lit. b GDPR for the purpose of implementing the employment relationship.
Retention period of the data
If we are unable to make you a job offer, if you reject a job offer or if you withdraw your application, we reserve the right to retain the data you have provided for us on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for continued retention no longer applies.
Longer retention may also take place if you have given your consent (Art. 6 Para. 1 lit. a GDPR) or if legal retention obligations prevent deletion.